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Girl Scout Troop Cookie Manager Agreement


Volunteer Position Description

The GS Troop Cookie Manager is responsible for administering the Girl Scout Troop’s Cookie Program Activity, all financial transactions, reporting and paperwork and providing programmatic support.

  • 12 Months, Reappointed Annually

  • Appointed by: Service Unit Cookie Program Coordinator (CPC)
  • Volunteer Support: Girl Scout Troop Leader/Service Unit Cookie Program Coordinator
  • Staff Support: Troop Engagement Coordinator & Product Sales Team

  • Girl Scout membership for the 2019-2020 Membership Year.
  • Girl Scout background check expiring on or after 10/1/2019.
  • Completion of the Troop Cookie Manager Agreement. (If serving as TCM for more than one troop, an agreement must be completed for each troop).
  • Complete Troop Cookie Manager online training & pass assessment with 85% or higher.
  • No outstanding funds from previous years' Product Sales Programs.
  • Administer the troop's cookie program including managing orders, inventory, financial transactions, cookie program software eBudde, reporting and paperwork, and maintaining receipts for cookie inventory and financial transactions.
  • Engage parents and girls through communication and programmatic support.

  • Current registered and verified troop bank account on file with Girl Scouts of Northeast Texas. Click here for Troop finance information, including opening a new account, changing signors, registering an existing account. It is the Troop Cookie Manager’s responsibility to collaborate with the Troop Leader if any banking changes are made. Banking fees incurred as a result of the troop’s failure to timely update banking information is the responsibility of the troop and not GSNETX.
    By agreeing to serve in this role and completing this agreement, you confirm that you agree to the accountabilities of the Troop Cookie Manager position outlined below:
  • Complete all requirements to serve in the role described above.
  • Review, understand, and ensure compliance with all 2020 Cookie Program Guideline and Expectations, understand and promote the 5 Skills of the Cookie Program.
  • Ensure compliance with GSNETX Guidance and Policies contained in Volunteer Essentials, GSNETX Volunteer Policies & Procedures, and Safety Activity Checkpoints.
  • Girl Scouts of Northeast Texas volunteers are not employees of GSNETX and will not receive any compensation or employee-related benefits for time or resources through volunteer roles.

  • The undersigned Girl Scout Troop Cookie Manager hereby acknowledges his/her understanding and agreement that the responsibilities of a Troop Cookie Manager constitute a fiduciary duty for the benefit of the GSNETX and its beneficiaries.
  • I have read the responsibilities outlined herein, understand them, and agree to assume them in accordance with all applicable GSNETX policies and procedures, including those for record-keeping, accounting, and depositing cookie funds.
  • I accept full responsibility for all Troop cookies entrusted to me for inventory, distribution, sale, collection, accounting, and deposit.
  • Should it become necessary for GSNETX to incur collection fees, attorneys' fees, and/or costs for legal representation to collect any monies owed by me to GSNETX from my Troop's cookie sales and not properly documented through Outstanding Funds Reports, I agree to also pay and accept full responsibility for all reasonable additional collection agency fees, reasonable attorney's fees, and costs incurred by GSNETX.

  • The length of the agreement is from October 1, 2019 to September 30, 2020

Registration Information



I give Girl Scouts of Northeast Texas, Inc. ("GSNETX"), Girl Scouts of the USA, and the United Way the right and permission, without compensation, to use photographs, video recordings, and other images of my troop for publicity and public relations purposes.
Acknowledgement of and Agreement to Terms
I, the undersigned Troop Cookie Manager, do hereby acknowledge that I have read, understand and agree to all terms and conditions outlined herein and on this site.


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